Saturday, March 12, 2011

AAAA is Seeking an Office Administrator

The American Association for Affirmative Action (AAAA) is looking for a candidate to fill a part-time Office Administrator position. The primary responsibilities are to provide office management and administrative support for the Washington, D.C. office of AAAA. The successful candidate will provide support to the AAAA board of directors and the AAAA membership. The Office Administrator will report to the Executive Director of AAAA.

The Office Administrator responsibilities include but are not limited to:
· Providing assistance to the AAAA Board and Executive Committee for quarterly and annual meetings and the AAAA annual conference including assembling board reports and other materials, securing a location for meetings, making travel arrangements and other coordination, logistical, and accommodation requirements.
· Handling office administration including filing, maintenance and archival of electronic and paper records, mail sorting, space and facilities logistics, and temporary and internship staffing.
· Serving as first point of contact by answering telephone calls and other inquiries from the membership and the public, including the media.
· Processing membership registrations and benefits; work with Membership Chair to distribute membership satisfaction surveys and collect survey analysis.
· Handling AAAA bills and collections.
· Assisting with the maintenance of the AAAA’s listserv and website.
· Assisting the chair of the Professional Development and Training Institute to deliver training by identifying locations for the training, assembling the materials, arranging travel, marketing, developing online registration site and processing registrations, coordinating onsite logistics, providing technical support for webinar training, and other logistical support.
· Providing assistance to the AAAA Executive Director and AAAA Board to increase AAAA’s membership and raise the visibility of the organization.

Minimum of two years of office management experience and an exposure to event or conference planning. Excellent written and verbal communication skills and attention to detail. The ability to work independently, develop schedules, manage multiple tasks and meet deadlines is essential. Undergraduate degree required. Willingness to travel to board meetings, professional development training and annual meetings. Familiarity with Microsoft Office, including Word, PowerPoint and Excel and database use.
Qualified candidates should submit a resume to

AAAA is an equal opportunity employer with a commitment to diversity

No comments: